* View this FAQ for more information. Summary Plan Descriptions & Required Notices | Human Resources Upon retirement, unused accrued Short-Term Bank and, if you are age 55 or older, 100% of your Long-Term Bank will be paid to the staff member. Summary Plan Descriptions & Required Notices, Employee Occupational Health & Wellness (EOHW), Professional Development Course Offerings, Duke USA PPO (for out-of-state employees), Behavioral Health and Substance Abuse Benefits, Changes for 2020 and 2021 Reimbursement Accounts, Faculty/Staff Retirement Plan (Non-Exempt), Duke's Contribution for Housestaff & Post-doctoral Associates, Self-Directed Brokerage Account (BrokerageLink), Holidays, Vacation & Sick Time (University), Paid Parental Leave Changes - August 3, 2020, Kiel Memorial Vacation/PTO Donation Program, Online Application for Participating Schools, Department Manager & Payroll Representative Info, Post-Retirement Group Term Life Insurance, Information for 4th Quarter (Oct - Dec) New Hires, Summary Annual Report for the Welfare & Fringe Benefits Plan, Summary Annual Report for Faculty/Staff Retirement Plan, Summary Annual Report for the Retiree Health Plan. This is known as the "use-it-or-lose-it" rule. Duke University Health System (DUHS) provides staff time off for personal, family, community, and other outside needs and obligations through the "Paid Time Off" (PTO) plan, which combines vacation, holiday, bereavement, and sick leave into one program. Remember, participation in this program is voluntary. A leave of absence requires the approval of the requesting employee's department. Box 90496 Duke University Health System (DUHS) provides paid time off for eligible employees for the purpose of rest, relaxation, illness, holidays, personal, and family needs. Box 90496 Ford Motor Company College Partner Recognition Program. Phone: (919) 684-5600 Payment for PTO is made at base pay on regular payroll dates. The Retirement Plans Overview presentation is designed to provide you with a general overview of Duke's Employees' Retirement Plan (ERP) and Faculty and Staff Retirement Plan (403b). When the Short-Term Bank (STB) is empty, Long-Term Bank (LTB) days can be used for family or personal illness time. There is no pre-set limit to the number of days used. Representatives are available Monday - Friday, 8 a.m. to 6 p.m. EST. Upon termination of employment or death, unused accrued Short-Term Bank time is paid to the staff member or his or her estate. Durham, NC 27705 Phone: (919) 684-5600 So, if your salary is $50,000, Duke is investing about $12,500 to your total rewards through benefits. Summary Annual Report for the Duke University Welfare & Fringe Benefits Plan. Because your contributions are deducted from your pay before federal income, state income, and Social Security taxes have been withheld, you save on taxes. It incorporates vacation, sick leave, holiday, and bereavement leave into one bank. Duke provides benefits to eligible university and health system employees and their dependents based on employment status, length of service, and other criteria. Reimbursement Accounts | Human Resources Have questions? Duke Benefits Decision Guide by Working Duke - Issuu Phone: (919) 684-5600 Fax: 877-353-9236 Durham, NC 27705 These reports are available below. Duke Human Resources 705 Broad St. The Duke SelectHMO medical insurance plan is available only to employees living in ZIP codes beginning with 272, 273, 275, 276 and 277. * A family member is defined as a child, spouse, registered same- sex partner, brother, sister, parent, parent-in-law, grandparent, or grandchild. Box 90496 Durham, NC 27705 Phone: (919) 684-5600 Have questions? Duke@Work - Self Service Web Site | Human Resources Employee Discounts | Human Resources 705 Broad St. Durham, NC 27705 Make your benefit selections carefully as you will not be able to make changes afterward until the next annual open enrollment period, unless you have a qualifying life event. For more information, please see the SummaryPlan Description. The Voluntary STD Plan replaces up to 60% of your pre-disability earnings* up to a maximum weekly benefit of $2,885 . Duke Human Resources Each Duke medical care plan covers both pharmacy and behavioral health benefits. Phone: (919) 684-5600 Health System staff have access to PTO accrual banks in the form of Short-Term, Long-Term and Carry Over Banks for the purpose of taking time off from work. The Kiel Vacation/PTO Donation Program allows employees the opportunity to donate accrued vacation or PTO hours to fellow employees who have experienced a catastrophic illness or injury and who have exhausted all accrued time, thus resulting in a prolonged, unpaid leave of absence. *Please review the changes affecting current Reimbursement Accounts. Duke Human Resources 10% off of the Express, Deluxe, or Ultimate Car Wash. DaimlerChrysler Affiliate Rewards allows all U.S. employees of Duke University & Health System the opportunity to purchase or lease select new Chrysler, Jeep or Dodge vehicles at the Preferred Price (1% below factory invoice). The Long-Term Bank (LTB) is the second bank from which PTO is taken and can only be accessed once the STB is depleted. Hourly-paid staff who retire after 7/1/1999 will have time in the Carry Over Bank applied to their credited years of service for the Employees Retirement Program. The design of the PTO program is also intended to assist staff and the health system in managing staffing needs so as to meet Dukes operational needs. Phone: (919) 684-5600 Phone: (919) 684-5600 This payment will be based on the staff members base rate of pay as recorded in the payroll system (as of the date of the check). Access your Duke MyChart patient account to make appointments with your current primary care or specialty provider, view lab results, update information and make payments online. Duke offers employees a choice of dental care plans, depending on the level of coverage faculty, staff and their family members may need. Upon retirement, unused accrued Short-Term bank and, if you are over age 55 or older, 100% of your Long-Term will be paid to the staff member - extending service to retirement date. If a staff member accrues more than 55 days (440 hours) of paid time off, the excess goes into the Long-Term Bank (LTB) automatically. Click here to log in to your HealthEquity personal account, where you can view account activity, check the status of claims and payments, and more! Several of Duke's benefit programs require staff to enroll within a specified period of time or wait to make changes until the annual open enrollment period. Please refer to the Medical Plans Comparison Chart and Monthly Medical Premiums for details. Duke University Health System (DUHS) provides a Paid Time Off (PTO) program for eligible employees which puts vacation, sick leave, holiday, and funeral leave into one program. Contact Plan Provider. Have questions? Duke Human Resources You may participate in either or both accounts. Health System staff receive the following accrued and unused time based on stated guidelines: Duke Human Resources Staff working in departments that close on these holidays or requesting time off on recognized holidays will be able to use their Short-Term Bank. Summary Plan Descriptions & Required Notices, Employee Occupational Health & Wellness (EOHW), Professional Development Course Offerings, Volunteer & Unpaid Intern Policy Guidelines, Equal Employment Opportunity & Affirmative Action, Protected Health Information and Patient Privacy, Integrity in Action - Duke Health Compliance Program Code of Conduct, Recording, Reporting & Payment of Work Time, Kiel Memorial Voluntary Vacation/PTO Donation Program, Returning to Work from a Work-Related Injury/Illness, Workplace Violence Prevention and Response. Privately Owned Vehicle (POV) Mileage Reimbursement Rates For additional information on the PTO system, please contact a department or unit payroll representative or refer to the Paid Time Off web site. Take time to recognize a colleague at Duke for making a difference. You will now see several HealthEquity brand updates in your online personal account/member portal. Duke Human Resources 705 Broad St. DUHS: Paid Time Off | Human Resources To keep it that way, it's important to comply with the IRS regulations that govern the program. Please refer to the table below for further information concerning the Health Systems recognized holidays. Box 90496 Have questions? Every November, Health System staff have the opportunity to buy back hours not used from the Long-Term Bank at 50 percent of the staff members base rate of pay at the time of cash-out. Duke@Work is a self-service web site that offers faculty and staff the ability to view pay statements, update personnel information, and review benefit selections and retirement plan balances. (When can I enroll?). Be sure to review important Duke policies and discuss any questions with your supervisor. Time Away From Duke | Human Resources Currently, this bank ensures that University staff who transfer to the Health System do not lose any of their earned sick time. Duke Select HMO | Human Resources The table below provides enrollment information for various benefit plans available to Duke employees. Carry Over Bank (COB) This bank consists of earned time that was carried over from the University sick leave program when the DUHS PTO program was implemented in July 1999. Payout of Accrued Time Upon Leaving DUHS | Human Resources Employee Discounts | Human Resources Rate per mile. You may purchase voluntary short term disability (STD) coverage through Duke. This gives employees more flexibility in scheduling time off to meet family . By setting aside pre-tax money from your pay into the Health Care and/or the Dependent Care Reimbursement Account, you may later file for reimbursement of eligible expenses incurred in the plan year (Jan. 1 - Dec. 31) that are not . To help you avoid any inconvenience, please keep these tips in mind: Duke Human Resources Staff scheduled to work less than 20 hours per week are not eligible for vacation. Health System staff have the opportunity to accumulate time to be used for rest, relaxation, illness, personal, family needs, sellback (cash-out), or retirement. A printed copy of these reports may also be obtained, at no cost, by contacting the Human Resource Information Center at (919) 684-5600. If you enroll within the first 30 days, you do not have to answer medical questions. 705 Broad St. Durham, NC 27705 January 1, 2023. Duke also provides for other types of work absences, including workers' compensation, funeral leave, voting time, jury duty leave, flexible work arrangements, and disability insurance. Quick Facts. The site offers flexibility and convenience to view pay statements online, sign up to discontinue paper pay statements, update home and work addresses, set up or change bank accounts for direct deposit, and review benefit selections and retirement plan balances. Box 90496 Durham, NC 27705 Phone: (919) 684-5600 Have questions? Expiring and new health care cards are now being issued by HealthEquity. To enroll, please contact Mercer Voluntary Benefits at 1-800-552-9670 or visit the Mercer Voluntary Benefits Personal Plans web site for additional information. Durham, NC 27705 Any absence incurred during a severe weather and/or emergency condition event will be considered as unscheduled time off. Health System staff may use their accrued Short-Term Bank time to arrange for necessary time off. Summary Plan Descriptions & Required Notices, Employee Occupational Health & Wellness (EOHW), Professional Development Course Offerings, Affiliate Rewards Program (Chrysler/Dodge/Fiat/Jeep/RAM), Ford Motor Company College Partner Recognition Program, Atlantic Tire & Service--RTP--Cary--Raleigh. 705 Broad St. View a sortable list of current Duke employee discounts.. Staff & Family Programs, a division of Duke University Human Resources, conducts an independent review of all potential and existing PERQS establishments through the Better Business Bureau of America (BBB). Please refer to the links to the left for more details. Staff who are registered voters and unable to vote outside of regular work hours should be granted scheduled time off with or without pay. Payment of PTO time should be made at the staff members regular rate of pay at the time of leave and should not include any premium or differential payment. Otherwise, you must wait to enroll until the next annual open enrollment period, unless you have a qualifying life event. A mobile app is also available in the Apple and Google Play app stores. Full-Time: Scheduled to work 40 hours or more each week. Please designate your beneficiary(ies) online immediately. Privately Owned Vehicle (POV) Mileage Reimbursement Rates. Duke Human Resources Paid Time Off (DUHS) | Human Resources By calling a health care advice line, faculty and staff can get confidential, up-to-date health information any time of the day or night. However, you cannot use money from one account to receive reimbursement for the other account. Durham, NC 27705 Medical Insurance. If the session is terminated, the login screen will display, prompting the user to login again. You must complete required training and sign certain forms for your personel file as part of your employment. 705 Broad St. Only expenses incurred on or after your effective date of coverage may be reimbursed. Duke Human Resources Your Duke Health Account. Careers | Human Resources For further information concerning North Carolinas election laws, poll locations, and voter registration, please contact the State Board of Elections at (919) 733-7173 or refer to their web site. Selecting the Exit button exits www.TimePC and closes the web browser window. By calling a health care advice line, faculty and staff can get confidential, up-to-date health information any time of the day or night. Summary Plan Descriptions & Required Notices, Employee Occupational Health & Wellness (EOHW), Professional Development Course Offerings, Volunteer & Unpaid Intern Policy Guidelines, Equal Employment Opportunity & Affirmative Action, Protected Health Information and Patient Privacy, Integrity in Action - Duke Health Compliance Program Code of Conduct, Recording, Reporting & Payment of Work Time, Kiel Memorial Voluntary Vacation/PTO Donation Program, Returning to Work from a Work-Related Injury/Illness, Workplace Violence Prevention and Response. Staff may not use more than 55 days in a year. Any time saved in excess of 55 days (440 hours) is deposited into the Long-Term Bank. The PERQS Program provides active regular Duke faculty and staff service and entertainment opportunities at discounted costs. The Duke Children's Tuition Grant Program provides a grant for undergraduate tuition expenses incurred by children of eligible employees for full-time study at any accredited college or university. If your salary is above $130,000, federal law may require your dependent care election to be readjusted. Box 90496 During your first two weeks, all Duke University staff will attend a New Staff Orientation session to provide an overview of the broader organization, describe the history, culture and expectations of Duke, and describe your benefit options. At the same time, it is necessary to place reasonable limits on time away from work to ensure that each staff member's job responsibilities are properly carried out, and that all staff members are treated fairly and consistently in dealing with time away from Duke. You may also call the Human Resources Information Center at 919-684-5600. There are many instances of flexible work arrangements at Duke today. Duke provides up to six consecutive weeks of 100 percent paid parental leave to the eligible parent serving as the primary caregiver following the birth or adoption of a child. Have questions? Duke Select, Duke Basic Members. Please check with your hiring manager if you have not yet been issued a NetID and password. The New Vehicle Purchase Program (X-Plan) also known as the Partner Recognition Program, is offered by Ford Motor Company to the employees, retirees, spouses and other household members (driver's license required for proof of residency) of selected Tier 1 suppliers, business partners, fleet partners and special organizations having a unique relationship with the Ford Motor Company. DUHS staff accrue or earn time off based on years of service and whether . Box 90496 An online directory of participating medical providers by medical plan is available here. Medical Insurance | Human Resources Policy Statement. Duke Health staff will attend the Day 1 at Duke Health orientation on their first day of work and complete Duke Health Orientation modules via the Learning Management System (LMS) within the first two weeks of employment. HealthEquity has released a mobile application that allows smartphone users to take pictures of receipts and upload them to assist with verification of purchases or submission of health care reimbursement claims. Don't leave money on the table. Summary Plan Descriptions & Required Notices, Employee Occupational Health & Wellness (EOHW), Professional Development Course Offerings, Duke USA PPO (for out-of-state employees), Behavioral Health and Substance Abuse Benefits, Changes for 2020 and 2021 Reimbursement Accounts, Faculty/Staff Retirement Plan (Non-Exempt), Duke's Contribution for Housestaff & Post-doctoral Associates, Self-Directed Brokerage Account (BrokerageLink), Holidays, Vacation & Sick Time (University), Paid Parental Leave Changes - August 3, 2020, Kiel Memorial Vacation/PTO Donation Program, Online Application for Participating Schools, Department Manager & Payroll Representative Info, Post-Retirement Group Term Life Insurance, Information for 4th Quarter (Oct - Dec) New Hires, Summary Annual Report for the Welfare & Fringe Benefits Plan, Summary Annual Report for Faculty/Staff Retirement Plan, Summary Annual Report for the Retiree Health Plan. Please note, there is no payable benefit to any of the UNC system schools once the per semester deductible is . Duke offers you two reimbursement accounts: a Health Care Reimbursement Account (for your eligible health care expenses not covered by insurance) and a Dependent Care Reimbursement Account (for reimbursement of day care expenses for eligible dependents). Your First 30 Days | Human Resources Formal guidelines have been developed to help support supervisors and employees in establishing these arrangements. Otherwise, you must wait to enroll until the next annual open enrollment period, unless you have a qualifying life event. Phone: (919) 684-5600 Duke Human Resources Duke Human Resources Duke@Work is a self-service web site that offers faculty and staff the ability to view and update their personnel information at Duke. The annual limit for the Health Care Reimbursement Account is: By setting aside pre-tax money from your pay into the Health Care and/or the Dependent Care Reimbursement Account, you may later file for reimbursement of eligible expenses incurred in the plan year (Jan. 1 - Dec. 31) that are not covered by insurance. You may enroll online through the Duke@Work self-service website or return completed enrollment forms to the address listed on each form. Children's Tuition Grant | Human Resources Phone: (919) 684-5600 If you want to enroll in medical, dental, vision or reimbursement benefits, you must submit your enrollment forms via Duke@Work or to Duke Human Resources at 705 Broad St. within the first 30 days of eligibility. Duke University Job Descriptions | Duke Human Resources However, recognized holidays that occur during the Orientation and Evaluation period will be paid. At the time of retirement, an hourly-paid staff member's total, accumulated bank of unused Carry-Over-Bank hours will be calculated. As an incentive for its workforce to work on holidays, Duke will continue to pay hourly-paid staff time-and-one-half of their normal hourly wage on the six holidays the Health System recognizes. The Paid Time Off (PTO) program puts vacation, sick leave, holiday, and funeral leave into one program. Modes of Transportation. Academic Year: 2022/2023. Staff should refer to specific benefit plans for information regarding eligibility and coverage for eligible dependents. Duke Human Resources Box 90496 Each health care plan covers pharmacy and behavioral health benefits.. For more information, please see the HR Policy Manual: Paid Time Off. The total of unused Carry-Over-Bank hours will be used to adjust the hourly-paid staff member's credited years of service for benefit calculation. Out-of-network care is only covered for emergency or urgent care. Duke University Health System (DUHS) provides paid time off for eligible employees for the purpose of rest, relaxation, illness, holidays, personal, and family needs. Policy Statement. Paid Time Off provides staff with more flexibility in scheduling time off to meet family needs and balance work and family life. If you have additional questions about your retirement benefits after viewing this presentation, please contact the Human Resources Information Center at (919) 684 .
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