No. Have questions? New England Commission on Higher Education (NECHE). In addition to a robust array of traditional benefits such as medical care, dental care and retirement . If you were hired prior to December 31, 1998 with Duke University or Duke University Health System and you do not see the CTG link, please send an email to ctgp@duke.edu. The form may take a few seconds to submit, and then you should see a confirmation screen with a unique note number (you will also receive a confirmation email soon after). Duke will expand the accredited institutions to outside the Southern Association of Colleges and Schools. Continue to Step 5. Continue to Step 3. No. Box 90496 If a scholarship/grant is not designated towards tuition and is not greater than the cost of books and fees, then the scholarship/grant has no impact on the Employee Tuition Assistance Program reimbursement. In these cases, you must agree to provide this information to Duke. Repayment Calculation Example: Box 90502 Children's Tuition Grant Program Application | Human Resources If you do not yet meet the eligibility requirements for this program, the link will not appear. Summary Plan Descriptions & Required Notices, Employee Occupational Health & Wellness (EOHW), Professional Development Course Offerings, Duke University Retiree Association (DURA), Duke USA PPO (for out-of-state employees), Behavioral Health and Substance Abuse Benefits, Changes for 2020 and 2021 Reimbursement Accounts, Faculty/Staff Retirement Plan (Non-Exempt), Duke's Contribution for Housestaff & Post-doctoral Associates, Self-Directed Brokerage Account (BrokerageLink), Holidays, Vacation & Sick Time (University), Paid Parental Leave Changes - August 3, 2020, Kiel Memorial Vacation/PTO Donation Program, Online Application for Participating Schools, Department Manager & Payroll Representative Info, Post-Retirement Group Term Life Insurance, Information for 4th Quarter (Oct - Dec) New Hires, Summary Annual Report for the Welfare & Fringe Benefits Plan, Summary Annual Report for Faculty/Staff Retirement Plan, Summary Annual Report for the Retiree Health Plan. Please note: IRS guidelines allow employees to exclude up to $5,250 from taxable income per calendar year for tuition reimbursement programs such as this one. Duke Today is produced jointly by University Communications and the Office of Communication Services (OCS). Please note: The year in which the course begins is the year/semester/quarter used to determine tuition reimbursement eligibility. Note about nontraditional schedules: If your courses have varied start and end dates and you wish to be reimbursed after the completion of each individual course, then submit a separate application for each course. They are only visible to the Duke CTG processing team. The grant amount and the deductible for the Duke Children's Tuition Grant Program for the 2022/23 academic year are as follows: Academic Year: July 1 thru June 30. You must also be actively working and in a benefits-eligible status on the date your reimbursement request is submitted. Deductible for 2022/2023 Academic Year: $3,510.00 per semester. If your child is attending a college or university outside the state of North Carolina, the Duke Options PPO is the only health plan through Duke that will cover dependents outside of North Carolina. Reminder - payments for the fall semester will not be disbursed prior to July 1. You are eligible to apply for the Tuition Assistance program if you meet all criteria below: Have completed at least six months of consecutive full-time service as a regular employee in a benefits-eligible category. Applications must be submitted for each quarter, semester or academic term in which you will be requesting reimbursement. Therefore, in order to avoid being taxed on tuition benefits received from Duke, your total annual tuition assistance benefits from all employers cannot exceed $5,250. Duke Human Resources Please note that the documentation must specifically identify all financial aid or awards as undesignated or designated for tuition. Summary Plan Descriptions & Required Notices, Employee Occupational Health & Wellness (EOHW), Professional Development Course Offerings, Tuition Grant Calculations Examples for 2022/2023 Academic Year, Children's Tuition Grant Program Application, Duke USA PPO (for out-of-state employees), Behavioral Health and Substance Abuse Benefits, Changes for 2020 and 2021 Reimbursement Accounts, Faculty/Staff Retirement Plan (Non-Exempt), Duke's Contribution for Housestaff & Post-doctoral Associates, Self-Directed Brokerage Account (BrokerageLink), Holidays, Vacation & Sick Time (University), Paid Parental Leave Changes - August 3, 2020, Kiel Memorial Vacation/PTO Donation Program, Online Application for Participating Schools, Department Manager & Payroll Representative Info, Post-Retirement Group Term Life Insurance, Information for 4th Quarter (Oct - Dec) New Hires, Summary Annual Report for the Welfare & Fringe Benefits Plan, Summary Annual Report for Faculty/Staff Retirement Plan, Summary Annual Report for the Retiree Health Plan, Complete the parent section (page 2) of the Duke University. Phone: (919) 684-5600 The following aspects of the application process remain in place: employees will discuss their professional development plans with their supervisor for approval; courses should be career-related; employees must receive a class grade of C or better or Pass if a grade is not provided; applications; required documentation must be submitted in a timely manner; and employees must remain at Duke for two years following reimbursement. View a list of frequently asked questions and instructions on using Duke@Work for the Employee Tuition Assistance Program. Ineligible courses include certificate programs that do not grant academic credit towards a degree. 705 Broad St. Summary Plan Descriptions & Required Notices, Employee Occupational Health & Wellness (EOHW), Professional Development Course Offerings, Duke USA PPO (for out-of-state employees), Behavioral Health and Substance Abuse Benefits, Changes for 2020 and 2021 Reimbursement Accounts, Faculty/Staff Retirement Plan (Non-Exempt), Duke's Contribution for Housestaff & Post-doctoral Associates, Self-Directed Brokerage Account (BrokerageLink), Holidays, Vacation & Sick Time (University), Paid Parental Leave Changes - August 3, 2020, Kiel Memorial Vacation/PTO Donation Program, Online Application for Participating Schools, Department Manager & Payroll Representative Info, Post-Retirement Group Term Life Insurance, Information for 4th Quarter (Oct - Dec) New Hires, Summary Annual Report for the Welfare & Fringe Benefits Plan, Summary Annual Report for Faculty/Staff Retirement Plan, Summary Annual Report for the Retiree Health Plan. A current Duke University employee who has completed service credit while employed within the University or Medical Center, or, A Duke University, Duke Medical Center, or Duke Hospital employee hired prior to January 1, 1999 with no break in service (this group will retain tuition benefits even after transferring to the Health System.). Duke Human Resources 705 Broad St. Children's Tuition Grant How to Apply Children's Tuition Grant: How to Apply Tuition Grant Examples Only tuition expenses are eligible for reimbursement. One semester of reimbursement for PhD research can be for dissertation or individual research, but not for both. Click the "Save Dependent" button when finished. "As a world-class institution for education, research, and healthcare, we know our ability to be successful in our mission depends in great part on everyone feeling continually inspired and supported in personal and professional interests and growth.". For this program, a leave of absence with pay is considered to be actively working. Parenting can be exceptionally rewarding, as well as challenging at times. All courses must be provided by an institution holding regional accreditation and must provide academic credit that can be used towards earning a degree. Reimbursement requests are submitted by the employee,through Duke@Work, within 90 days after the last day of classes, along with an itemized tuition statement that clearly illustrates tuition cost (excluding fees) and the amount of tuition paid, as well as documentation showing successful completion of the class with a grade of C or better, or "Pass" if a grade is not provided. Example 1, No tuition benefit Example 2, $20,000 tuition benefit Example 3, $40,000 tuition benefit Our monthly Childrens Tuition Grant seminars are returning in the form of an interactive WebEx presentation. Must be related to the employee's current job or continued career growth at Duke, Must provide academic course credit that can be used towards earning a degree, Must be listed in the institution's course catalogue, Must be taken at Duke, Watts College of Nursing, or any other higher educational institution with regional accreditation recognized by the, Must be documented as part of an employee's professional development plan, Must be completed with a grade of "C" or better; or "Pass" or Satisfactory if a letter grade is not provided, Obtain your grade records - a report card or screenshot from your schools web portal is sufficient; and, (a) submit your proof of payment and (b) successful completion via the Upload Request for Reimbursement link at. Certificate programs are not eligible for reimbursement through this program; however, if a course provides academic course credit that can be used towards earning a degree, that course will be eligible for reimbursement. Academic Year: 2022/2023 The Duke Children's Tuition Grant Program provides a grant for undergraduate tuition expenses incurred by children of eligible employees for full-time study at any accredited college or university. After your tuition reimbursement has been approved in Duke@Work by the Duke Benefits Department, your payment will be issued in your next available pay date (see pay dates). If information is missing, you will see an error message(s) at the top. Online application * If you have previously used the online version of the application for your child, that dependent's name will appear in the "Student Name" section. No, fees are not a reimbursable expense through ETAP; the program only covers tuition costs. Taxability is determined based on the date that the reimbursed payment is issued; there may be instances where reimbursements are issued in a different tax year from which the courses were taken. Employees must meet the 6-month eligibility requirement by September 1 to be reimbursed for Fall courses, January 1 to be reimbursed for Spring courses, and by May 1 to be reimbursed for Summer 2024 courses. Let us know if your spouse or registered same-sex spousal equivalent is also a Duke employee. Also, Duke reserves the right at any time to change or terminate this program or your eligibility for benefits under the program. Yes, your courses should be reviewed by your supervisor and documented in your professional development plan. $1,755.00 per quarter Payment is generally mailed to the school within 10 business days. Summary Plan Descriptions & Required Notices, Employee Occupational Health & Wellness (EOHW), Professional Development Course Offerings, you and your supervisor have agreed upon a course or courses, regional accreditor recognized by the U.S. Department of Education (USDE), Duke USA PPO (for out-of-state employees), Behavioral Health and Substance Abuse Benefits, Changes for 2020 and 2021 Reimbursement Accounts, Faculty/Staff Retirement Plan (Non-Exempt), Duke's Contribution for Housestaff & Post-doctoral Associates, Self-Directed Brokerage Account (BrokerageLink), Holidays, Vacation & Sick Time (University), Paid Parental Leave Changes - August 3, 2020, Kiel Memorial Vacation/PTO Donation Program, Online Application for Participating Schools, Department Manager & Payroll Representative Info, Post-Retirement Group Term Life Insurance, Information for 4th Quarter (Oct - Dec) New Hires, Summary Annual Report for the Welfare & Fringe Benefits Plan, Summary Annual Report for Faculty/Staff Retirement Plan, Summary Annual Report for the Retiree Health Plan. $1,755.00 per quarter. Duke's Staff and Family Programs department provides information and assistance in balancing work and family responsibilities, parenting and other family concerns. Effective July 1, 2023, the Employee Tuition Assistance Program provides reimbursement of tuition for eligible classes taken at Duke or any other higher educational institution accredited by a regional accreditor recognized by the U.S. Department of Education (USDE). You must select it from the drop-down. Among them is Duke's Graduate Liberal Studies (GLS) Program -- an interdisciplinary master's degree that can be completed either full- or part-time and that counts many Duke employees among its alumni. If the scholarship/grant is designated towards tuition, then the scholarship/grant will reduce the amount of the Employee Tuition Assistance Program reimbursement on a dollar-for-dollar basis. If there are no errors, you will see a message "The form data you entered is consistent." Have questions? USDE-recognized regional accrediting organizations are: If you are on a leave of absence, you are not eligible to apply or participate in the program. If you use a Duke-contracted facility, such as the Duke Children's Campus or The Little School at Duke, and receive a subsidy, the amount that you can contribute to the Dependent Care Reimbursement Account is reduced dollar-for . Child Care Tuition Subsidy | Human Resources Be sure the documents you will upload contain no spaces or characters in the file name. $23,794 per semester Yes. Phone: (919) 684-5600 If you do not submit the required documentation within 90 days of the course end date/last day of class, you forfeit the reimbursement. Duke Child Care Partnership You can check your application status by logging in to Duke@Work and navigating to the MyInfo tab, then selecting MyBenefits. The grant is provided for the pursuit of your child's first Bachelor's degree. Employee's last day worked: April 8, 2024 705 Broad St. This means that an employee who begins working for Duke in January 2023 will first become eligible to submit courses for the ETAP in the Fall of 2023. However, once a House Staff member moves into a regular faculty position, prior to any break in service, the continuous service date as House Staff is used for calculating eligibility for this program. In order to be eligible for summer 2023 courses, you have to be eligible by May 1st and the 2-year service requirement was in effect at that time. Likewise, if you are a regular full-time faculty member or regular full-time non-faculty employee who is on a long term disability leave approved in writing by Duke, you will also be considered to be actively at work as a full-time employee or faculty member for as long as you are actually receiving benefits under the Disability Program. Phone: (919) 684-5600 Duke Human Resources In the certification section of the application, you will see a signature section with your name and date printed. However, if you apply and receive approval to participate in the program prior to your leave of absence and return from your leave prior or on the start date of your class, you would be eligible for reimbursement of tuition upon successful completion of the course. The Duke Children's Tuition Grant Program provides a grant for undergraduate tuition expenses incurred by children of eligible employees for full-time study at any accredited college or university. Employees are required to have direct deposit for reimbursement. As part of Duke's ongoing efforts to recruit and retain top talent in this post-pandemic landscape, the following tuition assistance benefit enhancements take effect on July 1: As previously announced, effective Jan. 1, 2023, the Watts College of Nursing (Watts) is now included as an eligible institution for tuition reimbursement through the benefit. You can add comments to the Duke CTG Processors in the comment section of the form. To access the Comments box, click the "Expand Tray" icon, and when the Comments box opens, type in the box. Taxability is determined based on the date that the reimbursed payment is issued; there may be instances where reimbursements are issued in a different tax year from which the courses were taken. Once you and your supervisor have agreed upon a course or courses that are related to your current job or will enable continued career growth at Duke and this is documented in your professional development plan, you should complete and submit your application through the MyBenefits section of Duke@Work. If the scholarship is not designated towards tuition and not greater than room, board, and fees then the scholarship has no impact on payment. Eligible institutions will no longer need to have a physical presence in North Carolina. Educational institutions that are accredited by a regional accreditor recognized by the U.S. Department of Education (USDE) will be considered eligible institutions. Duke Human Resources If you do not submit the required documentation within 60 days of course completion, you forfeit the reimbursement. Only programs in the U.S. are eligible. If this is the first time you are creating an online application for this child, you must add the dependent by clicking the "Add Dependent" button. The employee tuition assistance benefit will undergo a series of enhancements to employee eligibility requirements, reimbursement, and school eligibility effective July 1, 2023. If you are interested in participating in the program, you should first discuss your professional development plan with your supervisor. Family-Friendly Benefits | Human Resources For more information, please see the Summary Plan Description. When selecting your school from the drop-down, the school email and contact information auto-populates; do not change the information. More details about program eligibility are available here. Nuclear and supplemental workers also spend money in the community and donate their time to support local causes. Durham, NC 27708-0502 If you are a regular full-time faculty member who is on a sabbatical leave approved in writing by Duke, you will be considered to be employed as a regular full-time employee. Note: the term "fakepath" is appended to all uploaded file names. Must be taken at Duke or any other higher educational institution that is accredited by a regional accreditor recognized by the U.S. Department of Education (USDE). *Total tuition payments made within two year look back period: ***Amount to be repaid by employee (50% of $1,650): The service eligibility requirement will be reduced from two consecutive years of full-time employment to six months of full-time employment. 705 Broad St. *Two earlier plans continue to be available to faculty and senior administrative staff. Effective July 1, 2023, Duke will expand the popular Employee Tuition Assistance Program, which has offered reimbursement of up to $5,250 per calendar year in tuition for Duke employees for eligible classes taken at Duke or any other higher educational institution accredited by the Southern Association of Colleges and Schools with a physical pre. Have questions? Eligibility for summer 2023 programs must be met by May 1. Box 90496 Eligibility for summer 2023 courses must be met by May 1, which is prior to the effective date of the enhancements. Summary Plan Descriptions & Required Notices, Employee Occupational Health & Wellness (EOHW), Professional Development Course Offerings, Duke Benefits Decision Guide for New Hires, Add or remove your spouse/child to medical coverage, how Duke's investments go beyond a regular pay statement, Summary plan descriptions and required notices, 2023 Benefit Summary - University Monthly Payroll, 2023 Benefit Summary - University Biweekly Payroll, 2023 Benefit Summary - University Faculty, 2023 Benefit Summary - Health System Monthly Payroll, 2023 Benefit Summary - Health System Biweekly Payroll, Machine-Readable Files for Duke Select and Duke Basic, Machine-Readable Files for Blue Care and Duke Options, Duke USA PPO (for out-of-state employees), Behavioral Health and Substance Abuse Benefits, Changes for 2020 and 2021 Reimbursement Accounts, Faculty/Staff Retirement Plan (Non-Exempt), Duke's Contribution for Housestaff & Post-doctoral Associates, Self-Directed Brokerage Account (BrokerageLink), Holidays, Vacation & Sick Time (University), Paid Parental Leave Changes - August 3, 2020, Kiel Memorial Vacation/PTO Donation Program, Online Application for Participating Schools, Department Manager & Payroll Representative Info, Post-Retirement Group Term Life Insurance, Information for 4th Quarter (Oct - Dec) New Hires, Summary Annual Report for the Welfare & Fringe Benefits Plan, Summary Annual Report for Faculty/Staff Retirement Plan, Summary Annual Report for the Retiree Health Plan. How to Apply | Human Resources If your child's school does not appear in the list below, you must complete a paper application. Choose the appropriate school term for this student from the drop-down. Currently, the Children's Tuition Grant benefit is not considered taxable income for most eligible participants. The Employee Tuition Assistance Program provides reimbursement of tuition for eligible classes taken at Duke or any other higher educational institution accredited by the Southern Association of Colleges and Schools with a physical presence in North Carolina. Are an active full-time (30 hours or more/week) staff member or an active regular full . Continue to Step 6. We welcome your comments and suggestions! In addition, if you take an intermittent leave of absence and continue to work 30 or more hours per week, you are eligible to participate in the program during your leave of absence. An "Incomplete" is unreimbursable until a final grade is issued. Duke OIT and Duke Health IT have a knowledge base article that may be helpful to review. Are actively employed in a full-time benefits-eligible status on September 1 for the fall semester; January 1 for the spring semester; and May 1 for summer school. If you have no errors, scroll back to the bottom of the form and click the "Submit" button. Only tuition expenses are eligible for reimbursement. If you received a tax-free tuition benefit in 2023 from the PDC or a prior employer, please be aware of this limitation and reach out to employeetuition@duke.edu if you have additional questions. If you terminate your employment with Duke, move into an ineligible classification, or decrease your work schedule, your eligibility will be affected. Box 90496 Durham, NC 27705 Phone: (919) 684-5600 Have questions? It can therefore be well tailored for employees wishing to work while taking advantage of the Employee Tuition Benefit. Created with working adults in mind, the GLS program offers reduced tuition and the ability to self-design a course of study. Educational Benefits | Human Resources Phone: (919) 684-5600 If you voluntarily terminate employment before completing two years of service, you must repay 50 percent of the amount reimbursed over $2,500. In order to be eligible for tuition reimbursement of courses taken during the summer of 2023, an employee would need to meet the eligibility requirements in place on May 1. Participation in the plan is suspended during a personal leave of absence, but will continue in the event of an approved long-term disability leave, family medical leave, military leave, or sabbatical. To be eligible for reimbursement, courses must meet the following guidelines: Eligible courses include classroom, online or distance learning, and ESL (English as a Second Language). Transportation costs, late fees, parking costs, graduation fees, examination fees, textbooks, supplies, registration fees, student fees, and other similar costs are not eligible for reimbursement. The tuition for NC public colleges and universities is less than the deductible per semester. Applications can be submitted up until 90 days after the end of the application semester. Having this link in your Duke@Work account is not a guarantee of eligibility for the Children's Tuition Grant program. $2,340.00 per trimester, Maximum Tuition Grant Payment for 2023/2024 Academic Year: Yes, the approved course must be successfully completed with a "C" or better in a course where a letter grade is provided or official documentation from the school that the course offers "Pass" or "Satisfactory" for coursework where a letter grade is not used. You must be at least age 65 at retirement, or the sum of your age plus the years of service with the University must be equal to or greater than 75 based only on your most recent continuous service date. The program provides a grant for full-time study at the associate or baccalaureate level at any approved, accredited, degree-granting institution of higher education in the world. As Duke continues to assess the program for the future, additional adjustments may be made to meet the learning needs of the Duke employee community. Medical, dental, and vision care benefits, plus pharmacy and behavioral health benefits, Tax savings on eligible health care and dependent care expenses, Service and entertainment opportunities at discounted costs, Building retirement income and additional benefits for retirees, Holidays, sick time, vacation, paid time off, leaves of absence, Kiel vacation/PTO donation program, and flexible work options, Tuition assistance for employees and their eligible children, Assistance in balancing work and family responsibilities, parenting and other family concerns, Life insurance, disability insurance, property insurance, and other types of financial protection, Cultural events and unique offerings available at Duke, including our employee giving campaign, Summary plan descriptions and required notices for Duke's benefit plans. If your child will be attending one of the schools in the online application process, you will complete the online application that is available under "My Benefits" on Duke@Work and follow the instructions there. PLEASE NOTE: Requests for appeals of benefit payments must be made within 90 days of the payment or within 90 days of the beginning of the semester in which the payment was due. If the Children's Tuition Grant Application link is visible in Duke@Work, then the programming logic has determined that you appear to be currently eligible to participate in the CTG program. New England Commission on Higher Education (NECHE). Yes, reimbursement is available for a maximum of nine courses per calendar year with a maximum of three courses taken in any one semester/quarter (i.e. When you click the "Check" button, scroll to the top of the form. Duke Human Resources Duke University to offer free tuition to NC, SC students | Raleigh News Yes, you can be reimbursed for taking classes out of state as long as the educational institution is accredited by a regional accreditor recognized by the U.S. Department of Education (USDE). Have questions? With employee-specific information on the amount Duke contributes to their health insurance plan, life insurance and disability coverage, and retirement plans, the Personal Benefits Statement showcases how Duke's investments go beyond a regular pay statement. 705 Broad St. "Our employees now have more opportunities to pursue paths of curiosity and learning within and beyond the state of North Carolina and, even sooner, in their career journey with Duke," said Antwan-La'Mont Lofton, Interim Vice President for Duke Human Resources.
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